Executive Assistant

Bing-Acamar_Logo_red
Employer
Acamar Films
Category
Licensor
Salary
DOE
Type
Permanent
Location
London, UK

 POSITION SUMMARY

 

Acamar Films are now looking for an Executive Assistant to provide support to the Chief Commercial Officer (CCO) and the wider commercial team in a fast paced, creative and dynamic environment.

The role requires attention to detail, juggling of priorities and a fun, can do attitude and includes a wide range of duties.

 

KEY RESPONSIBILITIES

High level EA support for the CCO including:

  • Diary management and meeting organisation for CCO
  • Correspondence, meeting and presentation preparation
  • Travel arrangements for the CCO and the team
  • Coordination of trade show meetings and general diary management
  • Managing travel budget and processing CCO expenses
  • Maintain contact database
  • Managing and tracking the T&E budget for the commercial team
  • Collaborate and work closely with internal teams
  • Liaise with international agents with a sensitivity to time zones and languages
  • Take minutes of meetings, ensuring all action points are followed up on
  • On going working relationship with the other assistants within the company
  • When necessary helping other departments e.g. manage the product development samples inventory
  • Any other ad hoc duties that may be reasonably required from time to time

  

KEY SKILLS REQUIRED 

KNOWLEDGE & SKILLS

Essential:       

  • An experienced Assistant with solid experience of providing high-level and varied support to senior personnel
  • Strong organisational skills
  • Diary management and more general secretarial skills
  • Excellent knowledge of IT systems and Microsoft Office packages
  • Experienced in dealing with confidential information and documentation in a sensitive manner
  • Experience of working in a fast paced environment with the ability to both multi task and prioritise effectively
  • Highly numerate with exceptional attention to detail
  • The ability to produce high quality documents in a timely fashion
  • Proven communication/presentation skills – both verbal and written
  • Confident in communicating with the team and liaising with other departments

 

Desirable:

  • Experience working for a small, growing team or independent start up is preferred but not essential
  • Experience of working within the Entertainment and/or Consumer Products industry is a helpful advantage

 

Personal Characteristics:

  • Pro-active, self-starter
  • Solution solver
  • Good time management
  • Polished, highly professional, with a strong work ethic and “can do” attitude
  • Articulate and clearly spoken
  • Excellent inter-personal skills and strong team player
  • Good understanding of cultural diversity
  • Enthusiastic, friendly and approachable
  • Very well organised and self-disciplined
  • Pragmatic and able to deal with volatile workload at times
  • Proven trouble-shooter
  • Good sense of humour essential!
  • Flexible and reliable
  • Calm under pressure
  • Able to build good working relationships across all levels
  • Demonstrate individual accountability
  • Commercial awareness
  • Languages a bonus

 

If you are interested and would love to join Team Bing, then please submit your CV and a covering letter to hr@acamarfilms.com